Booking and event management
DE

One stage. Every moving part.

Bookings, schedules, teams and finances – in one workspace shared by promoters, agencies and artists.

Apply for the beta How a booking works
NACHTSCHICHT #47 Night
  • Sat 12 Sep 2026
  • 23:00–07:00
  • Hafenklang, Hamburg

2 timeslots still open

Mainfloor

  1. VESPER LANE
  2. HALIA DRIFT
  3. open

Kellerbar

  1. KELLAN REYES
  2. open
Costs
€14,473.97
Income
€16,848.00
Result
+€2,374.03
Overview in the event area · demo data

Seven tools. None of them made for each other.

The fee is in the chat, the contract in someone's inbox, the arrival time on a scrap of paper. And when someone asks what the night actually cost, it takes an hour to find out.

Everyone knows it. It doesn't have to be that way.

One account.Three areas.

Wearing several hats doesn't mean a second account. One login, separate workspaces for event, agency and artist – each with its own navigation. Switching takes one click.

  • One night, one venue, every number.

    Line-up, staff, food and drink, tickets and marketing – with a balance sheet that keeps up.

    • Plan events end to end

      Line-up, travel, teams, marketing, tickets and food and drink in one flow.

    • Keep your finances in view

      Automatic net/gross calculation and an event balance sheet that keeps up.

    • Work with partners

      Shared events, cost bearers, change log and separate billing.

  • Who's free on the twelfth?

    Every request, every counter-offer, every contract – in one thread.

    • Manage your roster

      Invite artists and decide per person who answers requests and who pays their share of the plan – the artist or the agency.

    • Plan bookings

      The monthly calendar shows, per artist, every date your agency is part of – all booking details one click away.

    • Negotiate requests

      Accept, decline or make a counter-offer – in both directions. On confirmation, the contract and the fee invoice are created automatically; the DATEV export takes your invoices to your tax advisor.

  • Be visible. Stay on top of dates. Get paid.

    The rest happens on stage.

    • Publish your portfolio

      Profile, media, technical rider, news and shows in one place.

    • Control your availability

      Free days and your own dates in the monthly calendar. Bookings your agency creates for you show up there too.

    • Run your business

      Requests, expenses, contracts and templates – invoices that go out as e-invoices, and a DATEV export for your tax advisor (booking batch and receipts).

One booking. One path.

Without anyone entering anything twice.

  1. 01

    Find

    Filter by availability on the event date – or post the slot as a call for entries.

    VESPER LANE · free on 12 Sep
  2. 02

    Request

    Event, date, venue, set time, tech and fee in one request.

    Request · €1,800 net
  3. 03

    Negotiate

    Accept, decline or counter-offer – in the same thread, with chat.

    Accepted by Pulse Artists
  4. 04

    Contract

    The acceptance turns into a PDF. Accept it or request a change.

    Booking contract · version 2
  5. 05

    Plan

    The date lands in the calendars of agency and artist.

    Sat 12 Sep · Mainfloor 01:00
  6. 06

    Settle

    An invoice with status and due date; the fee flows into the balance sheet.

    Invoice · paid

The event at the centre.

Everything a night needs hangs off one event. Not as loose lists, but connected: change a fee and you see the effect on the balance sheet right away.

  • Stages & timeslots
  • Artists & fees
  • Travel
  • Hotels
  • Staff & shifts
  • Marketing & posting plan
  • Ticket phases
  • Food & drink
  • Guest list

Bring partners in without exposing your finances.

With their own event area they work along in full. Without an account they read through a protected guest access – timetable, travel and hotels yes, fees and amounts no.

Balance sheet

NACHTSCHICHT #47 · Hafenklang, Hamburg

Income€16,848.00

  • Ticket sales€10,959.00
  • Food & drink€3,000.00
  • Other€2,889.00

Expenses€14,473.97

  • Booking fees€5,200.00
  • Fees · 3 artists€4,879.00
  • Food & drink · purchasing€2,354.47
  • Marketing€1,725.50
  • Travel · 2 trips€170.00
  • Hotel · 1 room€145.00
Result, gross +€2,374.03
VAT collected
€2,690.02
VAT paid
€2,297.30
Difference
€392.72
Gross, amounts incl. VAT · demo data

Contracts, invoices. Created with the booking.

When a booking is confirmed, BSTAGE creates the contract and the invoice for the fee by itself – with a sequential number, in both parties' document centres, under the same number.

  • E-invoicing, no extra software

    Every invoice goes out as a PDF/A-3 that carries the invoice data as factur-x.xml: ZUGFeRD 2.5.2 in the EN 16931 profile. You see a familiar PDF; your customer's accounting reads it automatically. Externally validated with Mustang and veraPDF, without a single violation.

  • XRechnung 3.0 for public clients

    City hall, cultural office, municipal theatre: flip a switch on the invoice, enter the Leitweg-ID and IBAN – BSTAGE produces the required format and already checks the Leitweg-ID in the form.

  • Store your signature once

    Your signature sits in your profile and is inserted when you sign, with name and time in the document – a simple electronic signature under eIDAS. After a change request you write a new contract version; the request stays in the history.

  • Your own Word template

    Agencies upload their .docx, BSTAGE fills in the placeholders and delivers a PDF – this one with the e-invoice attached as well.

  • DATEV export for your tax advisor

    A booking batch in the DATEV format plus the matching receipts as a ZIP – for a month, a quarter or a year. Artists with invoices and expenses, agencies with their invoices, promoters with the invoices they receive in BSTAGE.

RE-2026-0021

Fee · NACHTSCHICHT #47 · Hafenklang, Hamburg

  • Fee VESPER LANE€1,800.00
  • Net€1,800.00
  • VAT 19%€342.00

Total€2,142.00

  • PDF/A-3
  • factur-x.xml
  • EN 16931
  • XRechnung 3.0

Signed on 2 Oct 2026 · David Peters

Demo data

Discover instead of searching.

Backstage

The scene's social network: your own feed, posts with media, following and suggestions for the right contacts. Search finds artists, agencies and events from two letters on.

Marketplace

Open slots at events: find gigs, apply with your fee – or publish open slots from your event plan.

Visible is what you share.

Anyone who works on an event without an account gets a link with a password – and sees only what the job needs.

  • Secure sign-in

    Email confirmation, Google sign-in and two-factor authentication with recovery codes.

  • Separated data

    Every workspace is isolated from the others. The server checks permissions.

  • Private files

    Documents and uploads live in private storage and are only delivered after sign-in.

  • Visibility in your hands

    Artists decide what is public. Hidden availability never leaves the server.

  • Guest access without finances

    Password-protected, time-limited and revocable at any time.

  • Moderation

    Profiles and content can be reported and are reviewed.

Each area on its own. You only pay for what you use.

Beta: Beta testers use Pro for free until the official launch, then 6 months free and 3 months at 50% off. The prices apply from the official launch.

Free

€0per month

Free, no minimum term

Public profile. Events you were invited to, with real data and full access. Everything else you can look at; only the actions are locked.

Apply for the beta

Basic

€25per month

Cancel monthly

All features except marketplace and calls for entries. Your own events can only be shared with promoters without a subscription.

Apply for the beta

Pro Beta: free

€30per month

Cancel monthly

All current and upcoming features. Your own events can be shared with any promoter.

Apply for the beta
  • All prices net, plus VAT.
  • Each area is billed separately – an account with Event Pro and Artist Basic pays both plans.
  • After the official launch: 14 days of Pro for free, per area. Without an upgrade you continue on the Free plan.
  • During the beta, beta testers use BSTAGE for free. Payment via Stripe follows with the official launch and the company's registration.

For the people who make the night happen.

Booking and event management in one place. Now in beta – apply as a beta tester.

Apply for the beta